Careers

Position Title: Accounts Executive / Finance Officer
Department: Accounts & Finance
Reporting To: Management / Finance Head
Work Location: Kaashni Head Office
Working Hours: 10:00 AM to 6:00 PM
Working Days: Monday to Saturday (Sunday Off)

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1. Core Responsibilities : 

A. Daily Accounting Entries

• Record all purchase invoices (materials, logistics, subcontractors, etc.) into Tally/Trio.

• Enter sales invoices, ensuring accuracy of billing, GST, and ledger heads.

• Post bank transactions: payments, receipts, transfers, bank charges, interest, etc.

• Maintain voucher entries: journal, payment, receipt, and contra entries.

• Regularly reconcile cash and petty cash accounts with physical balances.

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B. Bank Reconciliation & Payment Management

• Perform monthly bank reconciliations for all bank accounts.

• Track incoming payments from clients; follow up where delays exist.

• Maintain a Payment Tracker Sheet (in Excel) for vendor and subcontractor dues.

• Coordinate vendor payment schedules, ensuring timely and planned payouts.

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2. Excel & Reporting

A. Excel Management

• Maintain all transaction trackers in Excel:

  • Purchase Tracker

  • Sales Tracker

  • Payment Follow-up Sheet

  • Outstanding Receivables & Payables

  • Monthly Summary Sheets

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B. Financial Reporting

• Generate and share the following on a periodic basis:

  • Weekly MIS reports (cash flow status, outstanding dues)

  • Monthly expense summary

  • GST working file for filing returns (in coordination with CA or GST consultant)

  • Support in finalizing books for audits or yearly filings

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3. Software Responsibilities

• Work with the following platforms:

  • Tally ERP: for core accounting and ledger management

  • Trello for order management and invoicing

  • Microsoft Excel: for reports, trackers, and financial analysis

• Ensure all software entries are accurate, complete, and regularly updated

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4. Payment Follow-ups & Communication

• Follow up with:

  • Clients for pending payments via calls, emails, and WhatsApp

  • Vendors for clarifications on bills, discrepancies, and pending credits

  • Internal departments for any documentation required for entries

• Maintain good professional communication etiquette while representing Kaashni.

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5. Compliance & Coordination

• Coordinate with external consultants for:

  • GST filing

  • TDS payments

  • Annual audits

• Maintain proper filing of:

  • Vendor bills

  • Payment proofs

  • Internal approvals

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6. General Accounting Division Management

• Keep all ledgers and accounts organized and ready for inspection at any point.

• Ensure financial discipline across departments through regular checks and updates.

• Contribute towards automation or improvement of existing financial processes.

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Key Skills Required

• Strong working knowledge of Tally ERP, Trello, and Microsoft Excel

• Good command over basic accounting principles

• Ability to work independently and manage multiple tasks simultaneously

• Attention to detail and ownership of accounting accuracy

• Effective verbal and written communication skills